Second Minutes of Meeting with Prajay Syndicate Engineers Team & Society members at Site office, Prajay waterfront city, Shamirpet
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| Society Executive Committee members and Site Staff Engineers on 29 July 2023 During Second Site Staff Engineers meeting |
PWFP2/Chairman/Meeting/Site-Staff/02 04-08-2023
Second minutes of Meeting with Prajay
Syndicate Engineers Team and Society executive members at Site office, Prajay
waterfront city on 29-07-2023 at 02.30 PM.
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Prajay Syndicate Engineers
Team |
Registered Society
Executive Members |
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Sri AVV Ramana |
Site-Incharge |
Sri Suresh S |
Chairman |
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Sri Sriniwas Sheshan |
Site-Engineer |
Sri Venu Raparthi |
Vice-Chairman |
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Sri Venkat Rao |
Electrical Engineer |
Sri Vijender K. Solanki |
General Secretary |
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Sri.Vinay Kumar |
House Owner 380 |
Agenda-
01- Electricity
02- Drainage Issue
03- Flag Hosting Ceremony Preparation
04- Prajay's vehicle issues
05- Kerbing and Road Cleaning
06- Security
07- Borewell
08- Rainwater Harvesting Pits
09- Boundary Wall Work
The meeting was Chaired by
Chairman Sri Suresh Babu S, along with the Vice Chairman, General Secretary and
Sri Vinay Garu House owner of 380 was present in the discussion, as mentioned
in the attendee list. The primary objective behind this meeting was to review
the current situation of Prajay waterfront city phase-02 with the site
engineers.
The construction of Houses/Villas and
maintenance work is currently taken care of by Prajay Syndicate Engineers, so
with the hope of getting more updates and support from them meeting was started
by Chairman Sri Suresh Babu S, and the primary agenda, as mentioned above, was
discussed with their team.
01-
Electricity
What
are the updates about the electricity transformer and substation, as asked by
the chairman to Venkat Rao, the
electrical Engineer?
Upon asking about electricity, Venkat
Rao briefed that, as such, HQ, Prajay is taking care of the paperwork. For the
substation, an area is identified. It is about to start once we get more
instructions from the electricity board. The site area is in phase 01; once the
substation is done, then it shall be utilised to transfer electricity to phase
02 and nearby places from this place.
About
asking about fluctuations and street light issues by the chairman.
Venkat briefed that now fluctuation is
reduced compared to the previous time, and after panelling, it will also get
better than present.
Upon asking for street lights, the
chairman suggests proposing to Venkat Rao Electrical engineer, to ensure at least 03 lights in each street (e.g.,
in the start, middle, and endpoints). In addition, Venkat asks to give the
house number where the street light is immediately required to fix on a
priority basis.
The chairman advises GS to look into the
matter and submit info to them at the earliest.
02-
Drainage Issue
Chairman, Share the concerns about the drainage
issue in multiple places in society and request staff to look at the earliest
and ensure no more such problems arise in the upcoming time.
Recently a drainage issue surged in the
society. During the discussion, Ramana Garu accepted that it was overflowing
due to heavy rains and rainwater being
connected to drainage in multiple places, and clogging was causing this. The
team is actively working on it and will be taken care of it. Few motors
were used to clean clogged areas.
03-
Flag Hosting Ceremony Preparation
Chairman
briefed that on 15/08/2023, we have a flag hoisting ceremony followed by GBM
and lunch, so ensure that the garden at Gate number #6 gets clean and place acement
base of 03 layers to get ready before 15/08.
AVV Ramana state that the garden will be
clean, and almost a significant road loop and adjacent streets will also get
cleared of unused material and debris. All necessary requests as placed will be
taken care of in the time frame.
04-
Prajay vehicle issues
Chairman
briefed them, though we suggested in previous meetings. Still, Prajay's vehicles
are parked in multiple undesignated areas, blocking driving access. Why do not
plan a specifically designated place, and it must not disturb the colony
driving permit?
Site staff assured us their vehicles would
be parked at designated areas, and if any of us found them in unusual parking
vehicles, please bring them to their notice by sharing the picture with us. He
says in the upcoming month, this problem shall be resolved.
05-
Kerbing and Road Cleaning
Chairman asked to apprise about the kerbing and
plastering work.
The site Engineer briefed that in the
line of road cleaning and kerbing, currently,
work is going in Block C, and we will ensure no unused material and debris
remain in front of anyone’s house or street. So once the kerbing and plastering
are done, our next task shall be to clear the roads of unused material and
debris.
06-
Security
The chairman showed satisfaction as number of guards
increased in society but asked for shared SPOC at gates 06 and 07.
Chairman expressed that now no of security
person is improved from last time. But it is essential to place a Single point
of contact and share a mobile number. So, people can ring and express their
concerns if they want to connect with security.
After
the discussion, all accepted that Ramu Garu's mobile no would be placed as the
single point of contact and would be marked in gate no 06 and gate no 07 for
security concerns.
07-
Borewell
Chairman requested the site engineer to explain the
total number of borewells and no of functional borewells in phase 02.
Site engineer Ramana stated that out of
03, only one is working. We requested HQto
do borewell recharge treatment for the rest of the borewells. Site staff
assured that they would do it by taking permission from HQ.
08-
Rainwater Harvesting Pits
The chairman advises saving water and planning some
harvesting pits.
As the rainwater is getting lost here
and there, it proposed to come up with a plan for rainwater harvesting; AV Raman said they would study the
feasibility of building rainwater harvesting Pits and provide further updates
in future if they fit in their scope and commitment.
09-
Boundary Wall Work
The chairman asks for an update on the boundary
wall's current work status.
AVV Ramana stated that, due to rain, progress is not much, so it's
almost halted, we will get it started
shortly. He shared his confidence that it will get completed in the
timeline or before Dec 2023.
The meeting concluded with both sides'
assurance of cooperation and support for better societal development.
Vijender Kumar Solanki
General Secretary
E-Copy-to
All Society Directors
Prajay MD, Sri Rohit Reddy &Site Office Engineers
Registered Owners Group
Notice Board Owners Group
Copy to-
Society File
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