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Second Minutes of Meeting with Prajay Syndicate Engineers Team & Society members at Site office, Prajay waterfront city, Shamirpet

Society Executive Committee members and Site Staff Engineers on 29 July 2023 During Second Site Staff Engineers meeting
 

 

 

 

PWFP2/Chairman/Meeting/Site-Staff/02                    04-08-2023

 

Second minutes of Meeting with Prajay Syndicate Engineers Team and Society executive members at Site office, Prajay waterfront city on 29-07-2023 at 02.30 PM.


List of Attendees

Prajay Syndicate Engineers Team

Registered Society Executive Members

Sri AVV Ramana

Site-Incharge

Sri Suresh S

Chairman

Sri Sriniwas Sheshan

Site-Engineer

Sri Venu Raparthi

Vice-Chairman

Sri Venkat Rao

Electrical Engineer

Sri Vijender K. Solanki

General Secretary

 

 

Sri.Vinay Kumar

House Owner 380

 

Agenda-

01- Electricity 

02- Drainage Issue

03- Flag Hosting Ceremony Preparation

04- Prajay's vehicle issues

05- Kerbing and Road Cleaning

06- Security

07- Borewell

08- Rainwater Harvesting Pits

09- Boundary Wall Work

 

The meeting was Chaired by Chairman Sri Suresh Babu S, along with the Vice Chairman, General Secretary and Sri Vinay Garu House owner of 380 was present in the discussion, as mentioned in the attendee list. The primary objective behind this meeting was to review the current situation of Prajay waterfront city phase-02 with the site engineers.

 

The construction of Houses/Villas and maintenance work is currently taken care of by Prajay Syndicate Engineers, so with the hope of getting more updates and support from them meeting was started by Chairman Sri Suresh Babu S, and the primary agenda, as mentioned above, was discussed with their team.

 

01- Electricity

 

What are the updates about the electricity transformer and substation, as asked by the chairman to  Venkat Rao, the electrical Engineer?

Upon asking about electricity, Venkat Rao briefed that, as such, HQ, Prajay is taking care of the paperwork. For the substation, an area is identified. It is about to start once we get more instructions from the electricity board. The site area is in phase 01; once the substation is done, then it shall be utilised to transfer electricity to phase 02 and nearby places from this place.

 

About asking about fluctuations and street light issues by the chairman.

 

Venkat briefed that now fluctuation is reduced compared to the previous time, and after panelling, it will also get better than present.

Upon asking for street lights, the chairman suggests proposing to Venkat Rao Electrical engineer, to ensure at least 03 lights in each street (e.g., in the start, middle, and endpoints). In addition, Venkat asks to give the house number where the street light is immediately required to fix on a priority basis.

The chairman advises GS to look into the matter and submit info to them at the earliest.

 

02- Drainage Issue

 

Chairman, Share the concerns about the drainage issue in multiple places in society and request staff to look at the earliest and ensure no more such problems arise in the upcoming time.

Recently a drainage issue surged in the society. During the discussion, Ramana Garu accepted that it was overflowing due to heavy rains and rainwater being connected to drainage in multiple places, and clogging was causing this. The team is actively working on it and will be taken care of it. Few motors were used to clean clogged areas.

 

 

03- Flag Hosting Ceremony Preparation

Chairman briefed that on 15/08/2023, we have a flag hoisting ceremony followed by GBM and lunch, so ensure that the garden at Gate number #6 gets clean and place acement base of 03 layers to get ready before 15/08.

 

AVV Ramana state that the garden will be clean, and almost a significant road loop and adjacent streets will also get cleared of unused material and debris. All necessary requests as placed will be taken care of in the time frame.

 

04- Prajay vehicle issues

Chairman briefed them, though we suggested in previous meetings. Still, Prajay's vehicles are parked in multiple undesignated areas, blocking driving access. Why do not plan a specifically designated place, and it must not disturb the colony driving permit?

 

Site staff assured us their vehicles would be parked at designated areas, and if any of us found them in unusual parking vehicles, please bring them to their notice by sharing the picture with us. He says in the upcoming month, this problem shall be resolved.

 

05- Kerbing and Road Cleaning

Chairman asked to apprise about the kerbing and plastering work.

The site Engineer briefed that in the line of road cleaning and kerbing, currently, work is going in Block C, and we will ensure no unused material and debris remain in front of anyone’s house or street. So once the kerbing and plastering are done, our next task shall be to clear the roads of unused material and debris.

 

06- Security

The chairman showed satisfaction as number of guards increased in society but asked for shared SPOC at gates 06 and 07.

Chairman expressed that now no of security person is improved from last time. But it is essential to place a Single point of contact and share a mobile number. So, people can ring and express their concerns if they want to connect with security.

After the discussion, all accepted that Ramu Garu's mobile no would be placed as the single point of contact and would be marked in gate no 06 and gate no 07 for security concerns.

 

07- Borewell

Chairman requested the site engineer to explain the total number of borewells and no of functional borewells in phase 02.

 

Site engineer Ramana stated that out of 03, only one is working. We requested HQto do borewell recharge treatment for the rest of the borewells. Site staff assured that they would do it by taking permission from HQ.

 

 

 

 

08- Rainwater Harvesting Pits

The chairman advises saving water and planning some harvesting pits.

As the rainwater is getting lost here and there, it proposed to come up with a plan for rainwater harvesting; AV Raman said they would study the feasibility of building rainwater harvesting Pits and provide further updates in future if they fit in their scope and commitment.

 

 

09- Boundary Wall Work

The chairman asks for an update on the boundary wall's current work status.

AVV Ramana stated that, due to rain, progress is not much, so it's almost halted,  we will get it started shortly. He shared his confidence that it will get completed in the timeline or before Dec 2023.

The meeting concluded with both sides' assurance of cooperation and support for better societal development.

 

 

 

 

           

Vijender Kumar Solanki

General Secretary

 

 

 

 

 

E-Copy-to

            All Society Directors

            Prajay MD, Sri Rohit Reddy &Site Office Engineers

            Registered Owners Group

            Notice Board Owners Group

 

Copy to-

            Society File

URL - Minutes of Meeting with Prajay Syndicate Engineers Team & Society members at Site office, Prajay waterfront city on 29-07-2023 at 02.30 AM.

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Location: Hyderabad, Telangana, India

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